Explore the Agenda
7:30 am Check In & Refreshments
8:30 am Chair’s Opening Remarks
Driving a Safety-First Culture
8:40 am Fireside Chat: Establishing a Proactive Safety Culture Across Data Center Operations to Build Long-Term EHS Maturity
- Identifying the common gaps in EHS in live facilities to know where to focus safety programs
- Developing scalable programs with standardized baseline processes and flexible site-specific elements to reduce variability across sites
- Driving culture beyond compliance to establish a safety mindset that reduces risk and downtime
- Integrating safety considerations into everyday workflows through robust EHS programs to make risk awareness second nature
9:20 am Panel: Integrating Top-Down Leadership with Bottom-Up Engagement to Achieve Buy-In Across All Levels
- Aligning executive and operational perspectives by translating high-level safety data into actionable insights for site teams and vice versa
- Engaging frontline employees in identifying risks and developing solutions to ensure practical, context-driven safety initiatives
- Equipping EHS professionals with strategies to communicate cost-benefit and safety value to leadership for informed decision-making
- Fostering ongoing dialogue between management and operations to create a feedback loop that reinforces accountability, visibility, and shared ownership of safety outcomes
10:00 am Morning Refreshments & Speed Networking
Embedding EHS Expectations into Partnerships & Contracts from Day One
10:40 am Panel: Integrating EHS into Data Center Design & Construction to Enable Safer, More Efficient Operations
- Facilitating early partnership of EHS operations personnel with hyperscalers and colocators, and contractors to align expectations and ease integration of EHS procedures during operations
- Including EHS teams during initial facility design and layout decisions to identify potential hazards and challenges before construction begins
- Embedding EHS compliance check throughout construction to verify that EHS in design plans are being implemented correctly
- Establishing a continuous feedback loop where safety lessons learned on current facilities inform future design improvements to ensure evolving standards for safer operations
11:20 am Audience Roundtable: Aligning Contracting Models with EHS Operational Realities to Ensure Production of Minimal Risk Facilities
- Creating contracts with explicit EHS requirements to enable standardization of operationally safe data centers
- Adapting contracts to site-specific EHS requirements as to align with operational realities
- Including clauses for mutual accountability, reporting, and performance measurement to ensure adherence to established requirements
- Fostering strong relationships among contractors and operations teams to enable alignment of goals
12:00 pm Adapting Change Management Practices Across Data Center Facilities to Scale EHS Programs with Organizational Growth
- Developing scalable change management processes that account for variations in resources and expertise across small, medium, and large data center operations
- Standardizing communication and documentation during change to avoid confusion and maintain accountability
- Creating structured change management practices to maintain compliance when regulations, systems, layout, or equipment evolve
- Creating continuous improvement loops where lessons learned from implemented changes inform future updates to enable consistent EHS programs as operations grow
12:40 pm Lunch Break
Creating Stability During Times of Change
1:40 pm Developing Clear Turnover Processes & Communication Protocols Between Project Phases to Eliminate Safety Gaps Across Teams & Maximize Uptime
- Exploring how hyperscalers and colocators, operators, and contractors can jointly develop schedules to map out critical activities to ensure sequencing aligns with safety protocols and site teams
- Standardizing turnover documentation to eliminate confusion and ensure all safetycritical information is accurate and complete
- Defining clear ownership and accountability for safety checks during the transition phase to avoid delays and downtime
2:20 pm Audience Discussion: Exploring How to Manage Equipment Installation & Rushed Commissioning to Prevent Risk & Down Time During Operations
- Engaging early with commissioning teams to verify equipment installation before operations take over
- Reviewing and validating critical systems to prevent unsafe conditions during operation
- Conducting risk assessments for operational tasks impacted by rushed commissioning
3:00 pm Afternoon Refreshments
Adapting to Evolving Environmental Regulations
3:40 pm Fireside Chat: Harnessing AI & Digital Tools to Improve the Quality of EHS Operations Through Proactive Risk Identification & Thorough Reporting
- Leveraging AI benchmarks company EHS procedures against legal regulations to drive compliance by identifying gaps that need to be addressed
- Improving documentation of key processes such as LOTO through use of technology to eliminate risk of human error
- Implementing centralized digital platforms to consolidate inspections, reporting, monitoring, and contractor compliance for consistent data capture
4:20 pm Audience Discussion: Strengthening Environmental Compliance Across Data Center Facilities to Meet Changing Regulations, Prevent Fines & Protect Reputation
- Improving environmental compliance standards for emissions, spill prevention, and waste management to avoid regulatory penalties
- Addressing emerging challenges like increased e-waste and anticipating future regulations to safeguard EHS compliance and ensure readiness for adaptation
- Ensuring compliance through consistent monitoring and reporting processes to avoid accidents and scrutiny from the public